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| Don't re-type repetitive long phrases. Shortcut them osmanstipsntricks.blogspot.com |
Writers, secretaries, translators, journalists or anyone using the keyboard heavily knows how annoying and frustrating is it to have to re-type a long expression or institution name may be 10 times or more in a couple of pages. Even fast typists find it annoying sometimes and wish the technology could offer something like the 'shorthand' to make their life easier. Your mind must've jumped here to another expression: "shortcut". You are quite right, In a way, it is the technology era name for 'shorthand'. The good news is: it exists, and I've been using it for almost 10 years now, and it saved me lots of time.
It is a feature in MS Word called 'Quick Parts'. It had other names in earlier versions of Windows, before Office 2010, but frankly, I don't remember it, but it did the same job.
The idea is simple: Assigning one or two letters (or more if you prefer) to that long expression/phrase/institution name, as a shortcut, then use that shortcut later to let word retype the whole expression or phrase for you. And don't worry, this shortcut can never conflict with the default shortcuts of Windows or Office.
It is a feature in MS Word called 'Quick Parts'. It had other names in earlier versions of Windows, before Office 2010, but frankly, I don't remember it, but it did the same job.
The idea is simple: Assigning one or two letters (or more if you prefer) to that long expression/phrase/institution name, as a shortcut, then use that shortcut later to let word retype the whole expression or phrase for you. And don't worry, this shortcut can never conflict with the default shortcuts of Windows or Office.
Here is how it works:
4 Steps to Make a Shortcut for Long Phrases or Expressions
1.Highlight the phrase or expression you want Word to re-type it for you.
2. From the Main Menu go to Insert-->Quick Parts (on the very right)
3. in the Quick Parts menu choose the very last option: Save Selection to Quick Parts Gallery
4. A Dialogue Box will open, Its first field is "Name:" and you'll see the first words of highlighted phrase there.. delete them and type one or two letters to use as a shortcut for that phrase.
Now, whenever you want to re-type that phrase or word just follow these 2 simple steps:
2 Steps to Use the Shortcut for Long Phrases or Expressions
1. type the shortcut letters you assigned to that phrase.
2. press F3
2. press F3
and voila... Word has typed it for you.
Important note: You should save the "BuildingBlocks.dotx" to be able to use this shortcut in the future. The easiest way to do so is: Save any work you've done in Word, then close all word files. Before Word closes completely you'll see the following message:
That´s it.
Now you can use the shortcut and let Word type it all for you.
Hope this was helpful.
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